“How much does it actually cost?” is the first question anyone considering a virtual office asks. The answer “from a few dozen zloty a month” is true but incomplete — because packages that sound the same can differ in what they contain. Below I break the price down into its parts: what it is made of, what affects it and what exactly you get for 29, 59 and 199 zloty.
How much it costs — the short answer
At VSTREFA prices start from PLN 29 net per month in the package that combines a virtual office with accounting. The office on its own in the STANDARD package is PLN 59, 49 or 39 net — depending on the length of the contract — and the PRO package with the full set of extras costs PLN 199, 179 or 159 net. These are monthly rates. The rest of the article explains why they differ and what stands behind each of them.
What the cost is made of
The price of a virtual office is not a fee for “thin air”. On the operator’s side, concrete things stand behind it and add up to the monthly rate:
- The right to the address — maintaining a real office building in a good location whose address your company uses.
- Mail handling — the people who collect letters, including registered ones from public offices, and log them in the system.
- Scanning and archiving — unlimited scanning of the contents and keeping it all in one place.
- Panel and app — the technology that keeps everything at hand around the clock.
This is the foundation shared by all packages. Only above it do the extras begin, the ones that raise the price: monthly letter forwarding to a chosen address, an hour of meeting-room time per month, or help with filling in documents. At VSTREFA these three elements are reserved for the PRO package.
What affects the price
When you compare offers, the same service on the surface can cost differently — and a low price does not always mean lower quality, which we cover in more detail in the piece on a cheap virtual office in Warsaw. It comes down to a few factors:
Scope of the package
The more extras — meeting room, letter forwarding, help with documents — the higher the rate. The starter package is cheaper because it covers just the address and mail handling.
Length of contract
A longer term means a lower monthly price. That is why in STANDARD and PRO you see three rates each — the longer the term, the less per month.
Bundled package
When the address goes with accounting, the price for the office alone drops — hence the promotional PLN 29. You pay less because you use two services at once.
Location of the address
An address in the centre reads differently from one on the outskirts. A prestigious location is often built into the cost of running the building you use.
Already know how much you want to spend on an address? You generate the agreement online in a few minutes, with no visit to the office.
Generate your agreement onlineVSTREFA packages: 29, 59 and 199 PLN
The three price tiers match three typical situations. Here is what sets them apart:
Promo — from PLN 29 net / month
A virtual office combined with accounting. A sensible choice when a company is just getting off the ground and needs both anyway. You get the full foundation: a registration address, mail receipt with notification, unlimited scanning, and a panel and app 24/7.
STANDARD — PLN 59 / 49 / 39 net / month
The virtual office on its own, without bundling accounting. The three rates match three contract lengths — the longer, the cheaper per month. In the price, the same foundation: address, mail, unlimited scanning, panel and app.
PRO — PLN 199 / 179 / 159 net / month
Everything from STANDARD plus extras: monthly letter forwarding to a chosen address, an hour of meeting-room time per month and help with documents. For companies that need something more than the address alone.
All packages also give you an address suitable for a sole trader (JDG) in CEIDG and for companies in KRS, 14 days to withdraw from the agreement, and service in English too.
Full price list
An overview of all packages with exact prices and scope:
Choose a payment plan
Select yearly or biennial payment to get a lower monthly price
OFFICE + ACCOUNTING
net per month
+ accounting service cost
- Business registration address
- Mail handling and email notifications
- Unlimited mail scanning
- Client Portal and Mobile App 24/7
- For sole proprietorships and registered companies
- 14 days to withdraw from the contract
💼 Accounting contract required
STANDARD
LIMITED TIME OFFER
- Business registration address
- Mail handling and email notifications
- Unlimited mail scanning
- Client Portal and Mobile App 24/7
- For sole proprietorships and registered companies
- 14 days to withdraw from the contract
⭐ Most frequently chosen
PRO
net per month
- Business registration address
- Mail handling and email notifications
- Unlimited mail scanning
- Client Portal and Mobile App 24/7
- For sole proprietorships and registered companies
- 14 days to withdraw from the contract
- Mail forwarding package (1 time / month)
- 1h conference room per month
- Help with document completion
Select your payment option and click on your chosen package to proceed with generating an agreement online.
The process takes a maximum of 5 minutes.
Virtual office vs. your own premises
The biggest saving from a virtual office comes from what you don’t have to bear at all. With your own premises you pay rent, utilities, internet, cleaning, and often a deposit and furnishings — every month, whether you use the office or not. A virtual address takes that whole set off your plate, leaving what remote work actually needs: a registration address and mail handling.
I won’t give you a single “magic” savings figure here, because it depends on the city, the floor area and the standard of the premises you’d consider — and inventing a specific number would be dishonest. The rule is simple, though: a virtual office is a cost on the order of a few dozen zloty a month where your own premises is usually a cost on the order of thousands. If you don’t need space for daily work with people, the difference goes straight into your budget.
Frequently asked questions
How much does a virtual office at VSTREFA cost?
From PLN 29 net per month in the package bundled with accounting. The office on its own in STANDARD is PLN 59, 49 or 39 net, and PRO with extras is PLN 199, 179 or 159 net, depending on the length of the contract.
Are the prices net or gross?
All rates are given as net per month. VAT is added to the price in line with the applicable regulations.
Will I pay extra for scanning or notifications?
No. Mail receipt with email notification and unlimited scanning are included in every package — including the promotional one. We do not charge for individual scans.
What exactly sets PRO apart from STANDARD?
PRO adds three things: monthly letter forwarding to a chosen address, an hour of meeting-room time per month and help with documents. The foundation — address, mail, scanning, panel — is the same in both.
Summary
The price of a virtual office is the sum of concrete things: the right to the address, mail handling, scanning and technology, and in the pricier packages — extras like a meeting room or letter forwarding. At VSTREFA you start from PLN 29 net in the version with accounting, through STANDARD for the office alone, up to PRO with the full set. The choice comes down to one question: what do you really need — because there is no point paying for features you don’t use.
Choose the package that fits your company
Handle the formalities online — you generate the agreement in a few minutes, with no visit to the office.
