A company registration address — how to choose one and why not your home

When you set up a business, the registered address is filled in almost by reflex — most people give their own home. That is allowed, but it has a few consequences worth knowing about before the address ends up in a public register for good. Below I explain what to look at when choosing a registration address, and why a home address isn’t always a good idea.

Why a company needs a registered address

Every business needs an address in the register. For a company it is the registered office entered in the KRS; for a sole trader it is the address given in CEIDG. It serves several purposes at once: it identifies the business and it is the place to which official correspondence is directed. For a company that pays CIT the registered office also sets the competent tax office (by the seat); for a sole trader, though, the competent PIT office follows your place of residence, not the business address. The address also appears on invoices, in contracts and wherever you give your company details.

The key point is that the registered address is public. Business registers are open — any contractor, client or passer-by can check where your company has its seat. And this is exactly where the problem with a home address begins.

The downsides of a home address

Registering a company at your flat is free and convenient, which is why it is tempting. But in practice it comes with a few drawbacks:

• Your home address becomes public. Anyone who looks the company up in the register sees where you live. That is data you usually don’t want to hand to clients or competitors.
• The address lands on invoices and online. It gets copied from the registers by various services and listings, so it is hard to “take back” later.
• You mix private and business life. Company correspondence — and sometimes visits from contractors — start coming to your private address.
• A tenancy or the building community can be an obstacle. If you rent your flat, registering a company there may require the owner’s consent.
• An address on the outskirts or in a block reads differently from a business address — for some clients it is a signal of who they are dealing with.

I compare the two options separately in the article on virtual office or home address — if you are torn between the two, it is worth a look.

Public registers, CEIDG, KRS and GDPR

It helps to understand the mechanism. An entry in CEIDG or the KRS is public by design — it is a matter of trust in business dealings, so that a company can be verified. By giving your home address as your registered address, you are yourself making that address available to a public database. This is not a data “leak” or a breach — the registered address is simply public by definition.

And here lies the whole difference: when the registered address is a virtual office address, the public register shows the office building, not your flat. Your private address stays out of the business loop. For many sole traders — especially those working from home — this is the main, entirely rational reason to separate the company address from the address of their private life.

How to pick a good registered address

If you decide on an address other than your home, it is worth checking a few things. A good company registration address should:

• Work for CEIDG and the KRS — so you can use it both for a sole trade and for a company.
• Come with real mail handling — the address alone is not enough; someone has to receive letters from public offices and let you know about them.
• Be backed by an agreement — registration requires legal title to the address, i.e. an agreement for its use.
• Look good to contractors — an address in a recognisable part of the city makes a different first impression than one on the outskirts.

The criteria for choosing the office itself I cover in more detail in the guide on how to choose a virtual office.

A city-centre address as the answer

Our address — Al. Jana Pawła II 80/4, 00-175 Warsaw — is in Śródmieście, the central part of the city. What such a location gives you I expand on in the article on the virtual office in the Warsaw city centre. It meets all the criteria above: it works as a business address for a sole trade and as the registered office for companies in the KRS, it comes with full mail handling, and the agreement for the use of the address is generated entirely online.

For a company run from home or from outside Warsaw, this is a simple way to have a business address in the capital without revealing your flat and without renting any premises. The register shows an office building in the centre, while you work wherever suits you.

How to register a company at this address

1. You generate the agreement for the address. At VSTREFA you do it online — no printing, no visit to the office. The agreement is the legal title to the address that registration requires.
2. You enter the address in the register. For a sole trader in CEIDG; for a limited liability company or another company type — in the KRS. If the company is only just being formed, you give our address straight away.
3. You use it. From that moment mail sent to the address is handled by us, and you manage everything from the Client Panel.

If you are only just setting up a company, you can handle the address and the registration with us together — we run company formation (S24 and ready-made companies) and accounting, so everything stays in one place.

Bear in mind that the registered address covers your paper correspondence, not e-Doręczenia (e-Delivery) — Poland’s public registered electronic delivery service for official mail. A newly registered KRS company is assigned an e-Delivery address during formation, while sole traders in CEIDG from before 2025 have until 1 October 2026 to set one up. Important exception: if a CEIDG sole trader registered before 1 January 2025 files a change to their entry on or after 1 July 2025, the obligation to set up an e-Delivery address arises when that application is filed — they cannot always wait until 1 October 2026. A virtual office receives the letters that arrive on paper; the e-Delivery mailbox stays with the entrepreneur or an administrator you appoint, and needs to be checked regularly.

What it costs

The lowest price is PLN 29 net per month in the package that combines a virtual office with accounting. Every package includes a company registration address, mail receipt with unlimited scanning, and the Client Panel and app available around the clock. The full overview is below:

Frequently asked questions

Summary

A company registration address goes into public registers, onto invoices and into circulation — so it is worth choosing deliberately. A home address is free, but it exposes where you live and mixes private life with business. A virtual office address in the city centre solves that: you register the company at an office building in central Warsaw and keep your private address to yourself. The agreement is generated online, and mail handling is included in every package.