Virtual office for a sole trader (JDG) — legality, home address, benefits

You run, or are about to start, a sole proprietorship and you’re wondering whether to give your home address in CEIDG. It’s one of those choices that’s easy to overlook at the start yet hard to undo later. A virtual office solves the problem at the source: you give your company a separate, public address and keep your private one out of the registers. Below I explain whether it’s legal, what it really gives a sole trader and how it works in practice.

A virtual office and a sole proprietorship

A sole proprietorship (JDG) is the simplest form of running a business in Poland — and most often started from home. The catch is that a sole trader must give a delivery address in CEIDG, and that address is publicly available to anyone. If you use your flat’s address for it, a moment later any contractor, client or random person can look it up. A virtual office lets you avoid this by serving as your delivery address — one separated from your private life.

It helps to know how CEIDG treats addresses, because a sole proprietorship works differently from a company. A sole trader has no “registered office” in the way a limited company does. What CEIDG asks for is a delivery (correspondence) address — this one is mandatory and public, and it is exactly the field a virtual office fills. A fixed place of business is optional: if you work remotely or in the field, you can indicate that you have none. Your residence address is given separately to the authorities and stays non-public — it never shows up in the open register.

For a sole trader working remotely or in the field — and most of them do — this solution fits into everyday life almost painlessly. You don’t need a desk, you need an address and order in your mail. That is exactly what a virtual office gives.

Is it legal for a sole trader

Yes — with no “buts”. The regulations don’t require the address a sole trader gives in CEIDG to be premises you own or rent exclusively. It’s enough to have legal title to use the address — and that title is precisely the agreement to use a virtual office address. The address is suitable for a CEIDG entry on the same terms as any other.

What really matters from the office’s point of view is not the form of the address but whether the company collects mail there and settles its taxes diligently. At a virtual office the mail is collected by people on site, so that condition is met automatically. We cover the legality itself in a separate post — is a virtual office legal.

Protecting your home address

This is the most common reason sole traders reach for a virtual office. When your flat’s address appears in CEIDG, the consequences can be tangible:

• Privacy — your home address stops being private, because it ends up in a register open to anyone.
• Image — an address in a residential block reads differently from a business address in the city centre.
• Peace at home — company mail and business-related visits don’t mix with your private life.
• Flexibility — when you move, you don’t have to change your company address or inform your contractors about it.

That last point is often underrated. A home address changes with you at every move, and each such change means updating your CEIDG entry and the data on your invoices. A virtual office address stays put no matter where you happen to live.

What it really gives a sole trader

Beyond protecting your home address, you get a concrete set of things that bring order to running the company. Every VSTREFA package gives you:

How to enter the address in CEIDG

The formalities for a sole trader are simple. In short:

1. You generate the address agreement. At VSTREFA you do it entirely online — it entitles you to use the address as your business and delivery address.
2. You enter the address in CEIDG. If you’re just starting out, you enter our address in the application straight away. If the company already exists, you update the entry, changing the address to the new one.
3. You use it. From that moment mail to this address is handled by us, and you manage everything from the panel.

One separate obligation is worth knowing: e-Doręczenia (e-Delivery), Poland’s public registered electronic delivery service for official correspondence. Sole traders registered in CEIDG before 2025 have until 1 October 2026 to set up an e-Delivery address, and from 1 January 2026 it is, as a rule, the primary electronic channel with many public bodies. Important exception: if a CEIDG sole trader registered before 1 January 2025 files a change to their entry on or after 1 July 2025, the obligation to set up an e-Delivery address arises when that application is filed — they cannot always wait until 1 October 2026. A virtual office handles the paper mail sent to your company address; it does not replace your e-Delivery mailbox, which the entrepreneur or a designated administrator must monitor regularly.

The package with accounting — convenient for a sole trader

A sole proprietorship has to keep its books anyway — whether on a lump-sum tax or general rules. That’s why, for a sole trader, combining the address with accounting in a single package is often especially worthwhile. This is exactly where the promotional PLN 29 net per month comes from: instead of paying separately for the office and separately for an accountant, you handle both in one place and pay less for the office itself.

If you already have accounting elsewhere or prefer to keep these services apart, you pick the virtual office on its own in the STANDARD package. You’ll find all the options with prices below, and a detailed breakdown of the rates in our piece on how much a virtual office costs.

Packages and prices

Frequently asked questions

Summary

For a sole proprietorship a virtual office is above all a way to keep your home address out of the public CEIDG — fully legal and simple to put in place. You get a business address, mail handling with unlimited scanning and a panel available around the clock, and with the accounting package you take care of your settlements along the way. If you run a sole proprietorship remotely or in the field, it’s hard to find a solution better suited to this form of business.